Weak or reused passwords are one of the easiest ways for attackers to break into business accounts. This article outlines simple, practical steps you and your team can take to keep accounts secure.
Use Strong, Unique Passwords
Create a different password for every account, especially email, banking, and admin/system logins. Aim for at least 12 characters, mixing letters, numbers, and symbols, or use a random passphrase of several unrelated words. Avoid personal details like names, birthdays, or common words that are easy to guess.
Use a Password Manager
Remembering dozens of unique passwords is hard - a reputable password manager generates and stores strong passwords for you, so you only need to remember one master password.
Enable Multi-Factor Authentication (MFA)
MFA adds a second layer of verification, such as a code sent to your phone or an authenticator app, in addition to your password. Even if a password is stolen, MFA can stop an attacker from logging in. Enable it on email, banking, and any business system that supports it.
Avoid Sharing or Reusing Credentials
Never share your password with colleagues, even temporarily. Do not reuse the same password across multiple sites or systems - if one is breached, attackers will try the same password elsewhere. Change passwords immediately if you suspect they may have been exposed.
Keep Devices and Sessions Secure
Lock your computer and phone when stepping away. Log out of shared or public computers after use. Keep your operating system and antivirus software updated.
Good password hygiene is one of the simplest and most effective ways to protect your business. If you need help setting up a password manager or MFA on your business systems, raise a ticket and our team at ZM Technologies will be glad to assist.